Requirements
Requirements:
Experience working in an office/professional environment
Collaborative and energetic
Must feel comfortable making sponsorship requests and following up with all billing matters, including past due invoices (general example or script will be provided)
Ability to multi-task is essential
Well-organized with a keen attention to detail
Excellent writing and communication skills
Takes initiative, highly organized, good follow-through
Ability to operate autonomously with minimal supervision
Must be proficient with Office, including Word, Excel, Outlook, and familiarity with Publisher
Experience with Constant Contact, WordPress, graphics programs, and QuickBooks a plus
Using online tutorials, work to become a proficient user of CC Assist software
Responsibilities may include but not limited to the following:
Financial Management Support:
Input new members into CRM System and follow up by phone to begin Investor Retention Program
Generate member invoices and provide timely follow-up via phone or email if invoice is unpaid
Events:
The Administrative Assistant provides administrative support in the planning, implementation, and follow-up of Shawnee Forward programming.
Specifically, the Administrative Assistant will:
Assist with planning events by organizing RSVPs, sending reminders, creating and printing name tags, and sending post event survey as appropriate.
Maintain Shawnee Forward social media pages. Create events on Facebook and promote through a series of posts and sponsored posts. Welcome new members and share and like our members’ events.
Create professional letters and reach out to past participants, vendors, and sponsors, to retain key players and work with the Shawnee Forward team to creatively grow fundraising events.
Prepare and help with the distribution of materials needed for the event such as emails, invitations, flyers, and tickets as needed.
Solicit feedback on the event through a survey tool
Membership:
Assist with recruiting and retaining members by answering questions and by responding
to members’ questions.
Assist with weekly eNewsletter development. Create regular Constant Contact marketing emails and update the contacts list.
Maintain membership materials including new member packet, upcoming Shawnee Forward events calendar list, and investor sponsorship fulfillment.
Ensure all new members’ profiles are inputted correctly into the CRM System in a timely fashion, and follow up for missing information.
Update the membership discounts online and reach out to members and encourage participation.
Encourage members to utilize CRM Software.
Office Support:
Track and maintain office supplies inventory
General mail responsibilities
Make daily/weekly bank deposits
Assist with the maintenance and promotion of the Program of Work and correspondence for committee meetings
Maintain a library of press releases and media pieces that promote Shawnee and Shawnee Forward.