Accounts Receivable Duties
Daily invoicing in Zoho
Process customer credits for returns
Upload invoicing & credit notes to QB
Review all invoices not paid before shipment and forward
invoices to customers
Review all invoices for correct state codes
Post incoming payments via wire, check, credit card from
customers to AR accounts in QB
Reconcile credit card clearing account
Review open receivable report and send past due reminders
Process Customer refunds (via check/ACH/credit card) and
post to QB
Account Payable Duties
Create new suppliers in QB
Provide Vendor onboarding packages and confirm tax status
of supplier
Post incoming inventory supplier invoices to AP in QB and attach supplier invoices to PO’s
Post all other invoices to AP in QB
Post supplier credits for returns & allowances to AP
in QB
Monitor credit cards and retrieve all supporting
documentation from users of the card, post line items to AP transaction for
monthly payment. Make interim payments
when needed.
Post all intercompany invoices for NEB to LCC
Post all payments performed in bank app to AP in QB
Mark all inventory invoices in Zoho as paid for
information to users
Post online payments for rents:
Reconcile vendor accounts when disputes arise
Verify that COI’s are provided for all major suppliers
Retrieve, Organize and post all
invoices from supplier portals
Create Purchase Orders for
Equipment in QB
Payroll
Process Bi-weekly through ADP
Set-up and Maintain employee
records
Inter-co journal entries
Track PTO
Banking
Monitor bank balances in online portal
Create domestic wire templates in online portal and
process wire payments
Create ACH templates in online portal and process ACH
payments
Create Bill Payees in online portal and process weekly
check payments
Create international wire request forms and upload to
business wire division at Salal
Reconcile all bank accounts to the GL daily (and identify
outstanding items)
Inventory
Post month end inventory count adjustments
Post adjustments for materials consumed in production
Correct cost on purchase orders
Review open sales orders and confirm when “services” orders can be invoiced
Monthly Financial Statement Reporting (LCC/LCL/LC2/McMinn)
Distribute month end cutoff memo
Post recuring JE’s
Amortization
of prepaids
Interest
accruals
Monthly
intercompany MGMT fee (LCL/LCC)
Commercial
Insurance allocation (LCC/LCL)
Physical Inventory valuation
Book inventory change
Generate & Clean up Sales by Product Type report for
sales section on P&L
Generate Sales by Location report for B&O reporting
Generate Sales by Salesman report & calculate
commissions when necessary
Fixed Assets
Maintain depreciation schedules by adding purchased
equipment and disposing of sold equipment.
Commercial Insurance Renewals & Monthly Payments
Brown & Brown – Agent
Various renewal dates
Monthly invoices set up for auto-draft but must be posted
to QB
Provide information for audits at the end of policy year
Financing
Work with Key leadership on company mergers, acquisitions
and other financing and investment opportunities.
Excise Tax Reporting
Submit monthly and quarterly
excise tax reports
OTHER JOB FUNCTIONS:
1. Champion and abide by all corporate policies and procedures.
2. May perform other duties as assigned.
EDUCATION AND EXPERIENCE
• Bachelor’s degree or equivalent experience in
• Self-starter with strong a curiosity and discipline, excellent interpersonal and analytic skills, high ethical standards and outstanding written and verbal communication skills.
• Demonstrable ability and enthusiasm for identifying, setting, and meeting critical deliverables.
• Ability to celebrate differences and encourage openness and frank discussion.
• Team oriented and invests in the success of others.
• A leader who is passionate about mentorship, culture, and nurturing the development of talent.
• Results-orientation with a strong sense of urgency and drive for closure.
CRITICAL
SKILLS
Math Ability:
Ability to apply advanced mathematical concepts such as exponents, logarithms,
quadratic equations, conversions, percentages, stoichiometry. Ability to apply
mathematical operations to such tasks as frequency distribution, determination
of test reliability and validity, analysis of variance, correlation techniques,
sampling theory, and factor analysis.
Reasoning
Ability: Ability to apply principles of logical or scientific thinking to a
wide range of intellectual and practical problems. Ability to deal with
nonverbal symbolism (formulas, scientific equations, graphs, musical notes,
etc.) in its most difficult phases. Ability to deal with a variety of abstract
Computer Skills:
To perform this job successfully, an individual should have a basic knowledge
of Microsoft Office suite of software (Excel, PowerPoint, Word, Outlook,
OneNote, SharePoint), and must know Quickbooks Online or Desk Top.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with 