Jobs

Student Services

• Assists students with registration, student services information, technology issues, testing and other student resources
• Supports advisors and counselor in New Student Advising sessions and GED/ESOL student onboarding, manages scheduling, student outreach calling campaigns; keeps various forms and supplies up-to-date
• Receives registrations, reviews for accuracy, gathers data and makes necessary corrections, balances cash and non-cash payments, and monitors the accuracy of class lists 
• Assists instructors with classroom resources

• Provides general and specific college information to staff, students and the general public on the phone, via email and in person following FERPA guidelines
• Makes appropriate referrals as needed; provides counter help; coordinates incoming requests for information, data, departmental information, policies, procedures, and processes, researches and responds to inquires
• Maintains and coordinates room schedule to ensure arrangements are made for various meetings and activities
• Reserves equipment and materials for special events and/or activities
• Provides support for special projects such as Preview Day, Chemeketa Scholars orientations, Welcome Days, etc., as directed
• Posts notices of class cancellations and notifies building personnel and students 
• Serves as a technical resource to employees, students, and the community regarding department programs, policies, procedures, and processes, which may include: providing general customer service, researching and responding to inquiries, and providing information
• Responds to complaints or problems. May refer customers to appropriate individuals(s) for more complex problems or complaints
• Assists individuals in the use of equipment and/or materials in assigned area of responsibility

• Receives, processes, and/or maintains various confidential records, files, and databases requiring classification and compilation of varied information
• Assists employees, students, and other interested parties in completing applicable records and information
• Coordinates the collection of data from multiple sources
• Compiles special reports or studies where analysis or technical data is required
• Reviews and verifies data for completeness and accuracy

• Tracks multiple projects simultaneously
• Performs independent work from brief guidelines or instructions
• Anticipates needs of campus, staff, and faculty and develops new methods of operation to streamline processes
• Inputs and updates routine information into spreadsheets, databases, client relationship management & texting systems, and/or other related software systems  
• Processes payments, receives money, prepares bank deposits and balances cash drawer 
• Performs routine, financial activities, which may include: preparing purchase orders, check requests, travel reimbursements, and petty cash
• Composes and prepares a variety of correspondence, flyers, brochures, advertisements, newsletters, and/or other related documents 
• Orders, receives, sorts, processes, prepares, and distributes various correspondence, textbooks, supplies, forms, mailings, and/or other documents and information
• Maintains all campus copiers, including adding/deleting users, ordering and maintaining inventory of supplies (ink, paper), and calls in service requests and tracks as needed
• Maintains YVC transportation information including reservation forms, vehicle maintenance records and procurement card information related to the YVC van

• Researches opportunities for marketing YVC to students and community. Work with representatives of various agencies to determine appropriate involvement in activities/events to increase student enrollment 
• Consults with the Chemeketa YVC Directors regarding event or activity after compiling information, tentative plan for YVC involvement, marketing and budget  
• Organizes approved activities/events by scheduling meetings, agendas, task assignments, schedules for participation and ordering/purchasing food  
• Consults with Chemeketa Marketing and Student Recruitment for materials needed (postcards, flyers, newspaper ads & social media promotion) 
• Designs/develops flyers, brochures, forms, newsletters, program displays, and other publicity materials  
• Communicates with staff and faculty on logistics and details and respond to inquiries from college staff, vendors, students and community   
• Coordinates with outside vendors for marketing items within determined budget

• Participates in training employees on policies, procedures, programs, software, and/or other items in assigned area of responsibility
• Supervises, trains and assists in evaluations of work-study students

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

• Knowledge of modern office methods, practices, and procedures, using current office technology, software and equipment; filing; performing basic mathematical calculations; using computers and related software applications such as Microsoft Office Suite & Google Suite
• Ability to manage projects; facilitating training sessions; conducting research
• Skill in identifying and resolving problems; providing customer service
• Knowledge in report preparation
• Ability to prioritizing work and perform multiple tasks
• Knowledge of maintaining databases & confidential records
• Skill is creating marketing materials and flyers
• Communication and interpersonal skills with coworkers, supervisor, the general public, etc. sufficient to work with a diverse population of staff, students and the public
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

• Three years' administrative support work experience which includes strong customer skills, word processing and computer experience
• Experience creating and editing spreadsheets using current office software
• Marketing or administrative support coursework

SCHEDULE & MODALITY

• This is a 100%, 12-month classified assignment of the B2 band and grade
• Please note: The college is currently undertaking a comprehensive classification and compensation study.  No employee will lose base pay because of this study, however, classification titles and pay grades may change.  The successful candidate will receive notice of all changes prior to implementation which is currently projected for the Summer of 2024.
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. 
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS 

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Even though weight lifted may be negligible, it may be rated light work if frequent walking and/or standing is required.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.  

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

EQUAL OPPORTUNITY EMPLOYER