ESSENTIAL FUNCTIONS:
(1) Maintain the full, legal records of the proceedings of the Board of County Commissioners
and a general index of such proceedings, including electronic records; oversee the
drafting and preparation of Commission agendas and resolutions through legislative
management and/or document management systems solutions, ensuring completeness
and accuracy; prepare and process documents resulting from or relating to the adoption
of resolutions or proceedings of Board meetings; and attend all regular and special
meetings of the Board.
(2) Prepare required legal and public notices and certify resolutions or other codified actions
of the Board of Commissioners as needed, including but not limited to prepare closing
documents for financial notes and bonds and forward to County Auditor for final
execution; process petitions for Ditches, Annexations, road vacations and other statutory
processes as authorized by a board of county commissioners; and process performance
and sidewalk bonds.
(3) Contribute to the collaborative efforts of the administrative office functions; and assist
with clerical functions and support as needed.
(4) Assist the County Administrator with clerical support in processing the weekly Board
meeting agendas and follow-up tasks caused by codified or authorized action at the
weekly Board meeting; and special projects as directed by the Commission or County
Administrator.
(5) Supervise Deputy Clerk in performance of duties.
(6) Meet all job safety requirements and all applicable OSHA safety standards that pertain to
essential functions
OTHER DUTIES AND RESPONSIBILITIES:
(1) Demonstrates regular and predictable attendance.
(2) Performs other related duties as required.
Requirements
REQUIRED QUALIFICATIONS:
• High School diploma and/or some college or paralegal coursework completed; or
• Any combination of education, experience and/or training equivalent to the stated minimum
qualifications.
LICENSURE OR CERTIFICATION REQUIREMENTS:
• Must maintain certification as a notary public in the State of Ohio
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of: government structure; County policies and procedures; office practices and
procedures; English grammar and spelling; effective supervision of employees.
Skill in: preparation of accurate and error-free documents via word processing and special
resolutions software; proofreading; document organization, storage, and retention.
Ability to: interpret a variety of instructions in written, oral, picture, or schedule form; deal with
problems involving several variables within familiar context; maintain accurate and complete
records; write and type accurately; read, copy, and record figures accurately; interpret and carry
out instructions from a variety of sources; handle sensitive public inquiries in confidence; develop
and maintain effective working relationships.
Location
SUBMIT COVER LETTER AND RESUME TO:
Butler County Commissioners Personnel Office
315 High Street, Suite 640
Hamilton, OH 45011
or email to resumes@bcohio.gov
Please indicate Job Title in subject line.
