Job Openings

SUMMARY: 

Coordinates all activities necessary for the preparation of the City's bi-weekly payroll. Inputs, reviews, and produces data necessary to complete all payrolls. Reviews output for accuracy and merging with general ledger. Administers timekeeping records as well as all leave records. Prepares state and federal tax reports including payment and/or deposit of all related taxes and employer payroll costs. Maintains confidential payroll records. 

RESPONSIBILITIES: 

• Ensures all aspects of payroll processing are completed in a timely manner. Trains and guides payroll personnel in all activities related to payroll processing including timekeeping, paid leave activities, tax reporting, garnishments, bonus payments, payroll records, etc. Computes wages and overtime payments. Audits automated timesheets for FLSA compliance. Checks timesheets for incorrect input of hours and corrects errors to timesheets and automated master file. Highlights vacation, sick leave, personal days, funeral/emergency, and any other leave used. Verifies leave is used in accordance with City policies and regulations. Performs random audits of system computations of wage and differential pay. Checks work for compliance with state and federal regulations and computerized payroll system output. 
• Prepares state and federal tax reports by extracting the data and information from the payroll system. Pays taxes and records wages per scheduled deadlines. 
• Acts as the backup for all HRIS/payroll specialist responsibilities except report writing and system programming. 
• Assists in creation and maintenance of payroll related standard operating procedures and policies. Responsible for conducting research on payroll related topics and making recommendations. Prepares special management reports by researching regulations, system operations and output. 
• Assists all employees with payroll-related questions by researching data and responding in a timely and professional manner. 
• Assists and provides technical system maintenance and development for existing on-line payroll system. Notifies HRIS/payroll specialist of new regulations and benefit enhancements which require system changes. 
• Prepares various payroll-related reports for state and federal agencies. 
• Prepares monthly expense analyses of the department's budget. Researches the expenditure of funds and performs other expense analysis as directed. 
• The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals. 
• The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.