CLASS TITLE:  Parks and Recreation Office Assistant II

PURPOSE OF THE CLASSIFICATION:   

Performs moderate complexity clerical and data entry work requiring the application of knowledge and skill acquired through experience.  Work entails performing a variety of office tasks with direction from the supervisor.  Work involves and is subjected to considerable contact with the public. 

ESSENTIAL TASKS:

=        Answers telephones and gives information to callers, takes messages or transfers calls to appropriate individuals.

=        Greets visitors and callers, handles their inquiries and directs them to the appropriate person(s) according to their needs.

=        Arranges meetings, appointments and schedules.

=        Prepares correspondence, reports, inter-office forms, requisitions, contracts, grant applications and similar papers which may require some knowledge of specialized terminology.

=        Lays out computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables and/or maps.

=        Keeps statistics, inventory and other records.

=        Receives, reports and deposits any daily cash receipts.

=        Makes routine requisitions for department materials and supplies, prepares and codes all invoices for submission to accounts payable.

=        Operates office equipment such as fax machines, copiers and phone systems and uses computer for spreadsheets, word processing, database management and other applications; learns to operate new office technologies as they are developed and implemented.

=        Performs other work as necessary and or as assigned.

=        Must report to work on a regular and timely basis.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position. 

REPORTING RELATIONSHIPS:

The Parks and Recreation Office Assistant II reports directly to the Parks & Recreation Office Administrator II.

The Parks and Recreation Office Assistant II does not have any direct reports or supervisory responsibilities.

QUALIFICATIONS:

Training and Experience:  High school diploma or equivalent with specialized course work in general office practices and at least two (2) years of related office experience; or an equivalent combination of related education and experience. 

Knowledge, Abilities and Skills:  Considerable knowledge of computers and electronic data processing; knowledge of modern office practices and procedures.  Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.  Skilled in typing and data entry to effectively complete work assignments, type correspondence, disseminate information to staff and others, etc; skilled to effectively provide written and oral communications.  Performance tests of skill in the use of a computer keyboard with speed of at least 10,000 keystrokes per hour and 40 WPM.  Must be proficient with computers and other office equipment with considerable knowledge in Microsoft Office programs.

Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the Americans with Disabilities Act (ADA) requirements.  On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone.  Occasional sitting and standing is required.  Occasional lifting and carrying of objects up to twenty (20) pounds.  Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements.  Vision, speech and hearing sufficient to perform essential tasks.  Punctuality and reasonable attendance is essential.     Must submit to drug screening and fitness to work physical exam.

Licenses and Certificates:  Possession of a valid Oklahoma Class D driver’s license is required. 

WORKING ENVIRONMENT:  Work in this classification is primarily indoors in an office environment.

MINIMUM PAY:  $14.20/hr.  Excellent employee benefits (insurance, vacation leave, sick leave, retirement, holidays).

WORK HOURS:  8:00 a.m. to 5:00 p.m., Monday through Friday.  Occasional overtime as required.

WORK LOCATION:  City of Muskogee Parks and Recreation Department, Recreation Division, 837 East Okmulgee Street, Muskogee, Oklahoma.

RESUMES MAY BE SUBMITTED BUT WE REQUIRE OUR EMPLOYMENT APPLICATION  BE COMPLETED ALONG WITH THE APPLICATION. We can also fax, email or mail one to you or you can pick one up from the City of Muskogee Human Resources Department at 505 Columbus Street, Muskogee, Oklahoma.  Applications can be returned to the same address or by mail:  City of Muskogee, Human Resources Department, P. O. Box 1927, Muskogee, OK  74402-1927; by fax:  918-684-6223; or by email:  jkennedy@muskogeeonline.org.  If you should have any questions, please call the Human Resources Department at 918-684-6221 or inquire in person at the address above or fax or email (above).

DEADLINE FOR APPLICATIONS:  There is no deadline for applications for this position – it will be open until filled.

EOE