CLASS TITLE:
Cemetery Office Assistant I
PURPOSE OF THE CLASSIFICATION:
Performs typing and
related clerical tasks of minimum to moderate levels of difficulty or
complexity. Work may involve such other
office duties as reception.
ESSENTIAL TASKS:
Operates telephone to answer, screen and forward calls and provides information as necessary and required.
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Receives phone calls and visitors and arranges meetings, appointments and schedules. Works with visitors who may be in experiencing grief or emotional distress.
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Prepares correspondence, reports, interoffice forms, requisitions, contracts and similar papers which may require some knowledge of specialized terminology.
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Keeps statistics, inventory and other records.
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Receives, reports and deposits any daily receipts.
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Makes
routine requisitions for department materials and supplies; prepares and codes all invoices for submission to accounts payable.
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Operates office equipment such as copiers and phone systems and uses computer for spreadsheets, word processing, database management and other applications; learns to operate new office technologies as they are developed and implemented.
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Performs other physical work in order to keep a
clean and pleasant office environment, both inside and outside.
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Performs other
work as necessary and or as assigned.
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Must report to
work on a regular and timely basis.
The duties listed above are
intended only as illustrations of the various types of work that may be
performed. The omission of specific
statements of duties does not exclude them from the position.
REPORTING RELATIONSHIPS:
The Cemetery Office Assistant I reports
directly to the Cemetery Superintendent.
The Cemetery Office Assistant I
does not have any direct reports or supervisory responsibilities.
QUALIFICATIONS:
Training and Experience: May require high
school diploma or equivalent and at least one (1) year of general office and
computer experience and one (1) year of customer service experience; or an
equivalent combination of training and experience.
Knowledge, Abilities and Skills: Ability to deal with the public in a calm,
professional and efficient manner; ability to answer calls and questions with a
clear, well modulated and pleasant voice and to use good grammatical construction
in choice of words. Skilled in the use
of personal computers with familiarity with
office practices and procedures, equipment and supplies.
Physical Requirements: The physical
requirements described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job in
compliance with the Americans with Disabilities Act (ADA) requirements. On a case by case basis, reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions. While
performing the duties of this job, arm and hand steadiness and finger dexterity
will be needed enough to use a keyboard and telephone. Prolonged sitting and standing; frequent
walking and twisting. Occasional lifting
and carrying of objects weighing up to twenty (20) pounds. Occasional reaching, balancing, stooping,
kneeling, crawling, handling and repetitive movements. Vision, speech and hearing sufficient to
perform essential tasks. Punctuality and
good attendance is essential. Must
submit to drug screening and fitness to work physical exam.
Licenses and
Certificates: Possession of a valid Oklahoma Class D
driver’s license is required.
WORKING ENVIRONMENT: Work in this classification is
primarily indoors in an office environment.
Will travel to other City locations as required. Will be required to work weekends and
holidays as necessary.
MINIMUM PAY:
$13.18/hr. Excellent employee
benefits (insurance, vacation leave, sick leave, retirement, holidays).
WORK HOURS: 8:00 a.m. to
4:30 p.m., Monday through Friday. Will
be required to work weekends and holidays as necessary.
WORK LOCATION: City of
Muskogee Greenhill Cemetery, 1500 North York Street, Muskogee, Oklahoma.
RESUMES
MAY BE SUBMITTED BUT WE REQUIRE OUR EMPLOYMENT APPLICATION BE COMPLETED ALONG WITH THE APPLICATION. We
can also fax, email or mail one to you or you can pick one up from the City of
Muskogee Human Resources Department at 505 Columbus Street, Muskogee, Oklahoma.
Applications can be returned to the same address or by mail: City of
Muskogee, Human Resources Department, P. O. Box 1927, Muskogee, OK
74402-1927; by fax: 918-684-6223; or by email: jkennedy@muskogeeonline.org.
If you should have any questions, please call the Human Resources Department at
918-684-6221 or inquire in person at the address above or fax or email (above).
DEADLINE FOR APPLICATIONS: There
is no deadline for applications for this position – it will be open until
filled.